Shop expenses and net profit — rent, power, wages

Eight ready categories, plus your own

Rent, utilities, wages, transport, taxes and fees, advertising, repairs and other — each with its own icon. For anything not on the list, tap “I’ll type it” and enter a name; it keeps that name afterwards.

One sheet: amount, category, note, date and a “repeats monthly” switch
A share and percentage bar per category, so the heavy ones stand out
A monthly payment not yet recorded this month is flagged at the top and added in one tap
With a shift open the expense is deducted from the cash expected in the drawer
Grouped by day, with each day’s total beside it
The evening Telegram report lists gross profit, expenses and net profit on separate lines

The expenses screen — from the app itself

The split by category, net profit in the report and today’s picture on the home screen.

The expenses screen with amounts and percentages by category — **Expenses**The share and percentage per category, with a day-by-day list below.

The report screen showing sales, gross profit, expenses and net profit — **Reports**Sales, gross profit, expenses and net profit, then payment types and who sold what.

The BuySale home screen showing today’s takings, net profit and the week’s bars — **Home screen**Today’s takings, net profit, the week’s bars and the daily goal. Below: debtors, what you owe and the net balance.

These screenshots come from a demo shop: the products, customers and amounts in them are invented. A real shop’s screen shows customer names and their debts, so we do not publish those. The screens themselves look exactly like this.

How net profit is worked out

The report screen stacks three lines: gross profit (your markup), expenses and net profit. A negative net profit shows in red. Tapping the card or a category row opens the expenses section — the moment you think “profit looks thin” you can see where it went.

You record the expense

Type the amount (it groups itself as 120 000), pick a category and add a note or date if needed.

It comes off the profit

Net profit in the report updates at once; if there was an expense today the home screen switches to showing “Net profit” too.

At month’s end you see the picture

The split by category: how much on rent, how much on transport. You can download it as a file and keep it.

What this section does not do

We say it plainly up front, so there is no “but I thought it did that” later.

You cannot mark whether an expense was cash or card. The shift reckoning treats it all as leaving the drawer
You cannot attach a photo of a receipt — there is no image field
No budgets, no limits and no “you have overspent” warning
A monthly expense is not recorded automatically — you get a prompt and press the button yourself
No separate Telegram reminder arrives when rent or payday is due
Who recorded an expense is stored in the database but not shown on screen
The file downloads as a comma-separated CSV (open it in Google Sheets or through Excel’s “From Text/CSV” import); there is no xlsx or PDF. It exports by period — the on-screen category filter does not apply to it
No custom “from date to date” range — only Today, Week, Month and All
No charts and no month-on-month graph — only the category bars and percentages
A deleted expense cannot be restored: deletion happens at once, with no confirmation
Supplier payments and goods intake do not flow in here — only what you record by hand

Frequently asked questions

My seller should not see the shop’s expenses — can that be set?

Yes — expenses are a separate permission, and the ready-made Cashier, Seller and Senior seller sets do not include it: the section is hidden and the request is refused server-side. One caveat: an employee with AI assistant access can ask it for totals by category — the AI tools are not yet filtered by this permission. If expenses must be fully closed off, do not grant AI access either.

The rent is the same every month — must I type it in each time?

Mark the entry “repeats monthly” and next month, while nothing is recorded in that category, a prompt appears at the top; the “Record for this month” button adds last month’s amount with today’s date in one tap. It does not record itself, but it will not be forgotten either.

Does an expense affect the cash in the drawer?

Yes, if a shift is open. The expense is attached to that shift and deducted from the cash expected in the drawer (opening float + cash sales + debt repayments − cash refunds − expenses). Note: the payment method is not stored, so an expense paid by card also counts as leaving the drawer — you will see a difference and can explain it in the note when closing the shift.

Where do I record a bonus paid to a seller?

Record it as an expense under wages so your net profit stays right. Staff KPIs work out the bonus amount, but do not post it to expenses by themselves.

Expenses: “profit” and the money left in your hand are not the same

Eight ready categories, plus your own

The expenses screen — from the app itself

How net profit is worked out

You record the expense

It comes off the profit

At month’s end you see the picture

What this section does not do

Frequently asked questions

Related pages

Reports

Seller control

Pricing

Markup calculator

Try it today and see the difference tomorrow.